Procurement Clerks

What Does a Procurement Clerks Do?

Compile information and records to draw up purchase orders for procurement of materials and services.

Day-to-Day Responsibilities

• 1Prepare, maintain, and review purchasing files, reports and price lists.
• 2Track the status of requisitions, contracts, and orders.
• 3Perform buying duties when necessary.
• 4Prepare purchase orders and send copies to suppliers and to departments originating requests.
• 5Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• 6Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• 7Approve and pay bills.
• 8Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

Required Skills

• Speaking
• Reading Comprehension
• Active Listening
• Critical Thinking
• Writing
• Monitoring
• Social Perceptiveness
• Complex Problem Solving
• Judgment and Decision Making
• Autotask
• Electronic data interchange EDI software
• Enterprise resource planning ERP software
• IBM Maximo Asset Management
• Intuit QuickBooks
• Inventory tracking software
• Microsoft Access
• Microsoft Excel
• Microsoft Office software
• Microsoft Outlook